Your Society Specimen Report Worksheet

(BirdCoop draft 10/22/99 WRP, 12 Nov LBL, 12/25 WRP)

Your ID Number: _____________

Report Date: ________ (mm/dd/yyyy)

Common Name: _________________________________________________________

Taxonomic Name: ________________________________________________________

Hybrid: Not a hybrid Species hybrid Subspecies hybrid Unknown

Birth Date: _____________ (mm/dd/yyyy) or Birth Date Estimate ________ (Y or M or D)

Birth Type:(circle one) Captive Born Wild Born Unknown

Birth Location ___________ (ISIS Institution Mnemonic or Private or Unknown)

Sire ID ___________ at ____________________ (Institution)

Dam ID __________ at _____________________ (Institution)

Sex: (circle one) Female Male Abnormal Chromosome Unknown

Sexing method: (circle one) Laproscopic, DNA, Karotype, Morphology, Laid eggs, Mate of fertile egg layer

Rearing: Parent Foster Hand Unknown (may circle more than one)

Initial Acquisition: Acquisition Date _______ (mm/dd/yyyy) or Estimate _______

Type of Acquisition (circle one): Ownership status (circle one):

Purchase From Ownership and physical specimen

Donation From Legal ownership only

Loan in from Physical specimen only

Appeared

Term free acquisition

Wild Caught

Received from ________________ (Institution), their ID __________

House Name: ___________________ Band Number: __________________ Right, Left, Color ______

Studbook Number: _______________ Transponder ID: _________________

Other IDs: _____________________

Disposition: Disposition Date _____________(mm/dd/yyyy) or Estimate ____________

Type of Disposition (circle one): Transfer of (circle one):

Death Ownership and Physical Specimen

Traded to Legal ownership only

Sale to Physical specimen only

Donation to

Loan out to

Loan Return to Owner

Theft

Escape to Wild

Release to Wild

Loan Transfer

Disappeared

Term Free Disposition

Death in Transit

Transfer to: ____________ (Institution), their ID _______________

Notes & History: please use back and additional sheets

This is the back of the first sheet

For Society Use:

Holder Mailing address:

Report date: ____________________________

Name:________________________________

Company: ________________________________

Street: _______________________________

City: _______________________ State _____ Zip _______ Country __________

Phone: ____________________ Fax: ___________________

Email: _______________________________________

Specimen Report Worksheet Directions

Your ID number: Each animal is required to have a unique ID at the institution where it is registered. ISIS recommends a simple numeric system without leading zeros. Although the latest version of ARKS will accept up to eight characters, it is recommended only six characters be used for compatibility with other older programs. If your organization is a member of ISIS, you only have to make certain the ID you assign is not duplicated elsewhere in your institution.

In the event you are ultimately submitting data through a parent member organization, you should take additional precautions to insure unique ID’s. For example, assume the fictitious Citron Cockatoo Society wished to submit data under the IAS umbrella membership. By mutual agreement, the Citron Cockatoo Society might prefix all their IDs with CS (i.e. CS1, CS2, CS3, CS4, etc.). No other specialty society submitting data under the IAS membership would use the same ID. Perhaps AFA has a less cumbersome procedure.

ARKS will not allow you to change your ID number without reentering all of the data on the animal. To avoid reentry, please determine your ID system in advance.

Taxonomic name: Up to 35 characters allowed (in Arks4, this there’s no particular limit, the taxonomic list will use however many characters are necessary). ARKS matches the scientific name you enter to a 20 plus Meg database. Would suggest the taxonomic name be entered to lowest degree of subspecies or type known without guessing. (Example: Cacatua sulphurea citrinocrista). If needed, you could add additional information in notes.

Hybrid: Circle the appropriate choice.

Birth Date: Enter the appropriate date if known. If there is some degree of uncertainty, enter (for example), ~July 1989 or ~1965)

Birth Type Circle the appropriate choice..

Birth Location __________ (ISIS Institution Mnemonic or Private or Unknown ) If using Private or Unknown, put whatever details are known into Special Comments.

Sire ID ___________ at __________ (Institution)

Dam ID __________ at __________ (Institution

If the animals do not have Ids, use House Names, bands, or anything else that could identify the animal. You may also use “Wild” or UNK.

Sex: Circle the appropriate choice.

Rearing: Circle the appropriate choice/choices.

If the bird was captive raised from birth at your facility as indicated above, the following "initial acquisition" section would not be pertinent.

Initial Acquisition: Circle the appropriate choice.

Ownership Status: Circle the appropriate choice.

From: _______________ (Institution). Their ID is ___________ (Enter their local ID).

Ids: An example of House Name is “Fred”. (In Arks4, the maximums don’t apply…)

Band Number : indicate all numbers or other stamps, color and which leg(s)

Studbook #: number and name of studbook (for example, 345 in the North American Regional studbook)

Transponder ID: number and make of transponder (example Trovan 123*345*7890)

Other Ids: any other Ids available, including descriptions (missing toes, pinioned left, etc)

City ________________, State __ (may or may not be needed as part of ISIS agreement. At one time ISIS required us to list the nearest locality as part of our participation as a society.)

Disposition type: Circle the appropriate choice.

Ownership status: Circle the appropriate choice.

Transfer to: _________ (Institution). Their ID is __________ (Enter their local ID). Institution and ID formats as previous.

Acquisition Notes & History: ARKS has the capability for storing considerable data. There is capability for acquisition notes, disposition notes, reproduction notes in addition to fields for measurements such as weights and lengths. In short, if ARKS does not have a special memo field of the type you desire, you may create your own. Please see Scode table below.

Eggs: There is an egg database program available (for Sparks and Arks3.)

Partial listing of ARKS 4 database field characteristics:

Acquisition Notes & History: ARKS has the capability for storing considerable data. There is capability for acquisition notes, disposition notes, reproduction notes in addition to fields for measurements such as weights and lengths. In short, if ARKS does not have a special memo field of the type you desire, you may create your own. Please see Scode table below for the types of data you can enter.

The following may be confusing and is not needed for data collection. We were asked to provide some of the field characteristics for compatibility with those who choose to use their own databases. The following is for the programmers and may be disregarded by others. Again it is only for informational purposes only and not needed for specimen data collection. If it is confusing, please disregard.

Partial listing of ARKS 4 database field characteristics:

Your Local Id	local_id	Character	8
Taxonomic Name	taxon	Character	35
Hybrid	hybrid	Character	1
Birth Date	birth_date	Date	11
Birth Date Estimate	bdate_est	Character	3
Date In	date_in	Date	8
Date In Estimate	datein_est	Character	3
Birth Type	birth_type	Character	1
Source	source	Character	9
Sire ID	parent_type	Character	1
	parent_id	Character	8
	parent_loc	Character	9
Dam ID	parent_type	Character	1
	parent_id	Character	8
	parent_loc	Character	9
Sex	sex	Character	1
Rearing	rearing	Character	1
Acquisition types	physical	Logical	1
	ownership	Logical	1
	quarantine	Logical	1
	rescue	Logical	1
	wild	Logical	1
	lost	Logical	1
Vendor	vendor	Character	9
Vendor ID	vlocal_id	Character	8
House Name	scode (SJ)	Character	2
	sident	Character	35
Band Number	scode (SH)	Character	2
	sident	Character	35
	slocation	Character	16
Transponder ID	scode (SK)	Character	2
	sident	Character	35
Disposition date	dateout	Date	8
Date Out Estimate	dateot_est	Character	3
Disposition Code	dcode	Character	2
	dphysical	Logical	1
	downership	Logical	1
	dquarantin	Logical	1
	dwild	Logical	1
	drescue	Logical	1
Recipent	recipent	Character	9
Recipent Local ID	rlocal_id	Character	8
Update	update	DateTime	8
Provanance	provenance	Character	11

Scode Database

Scode	Smeaning	Id	Notes
B	Behavior note	5
B1	Aggression	5
B2	Territoriality	5
B3	Feeding	5
B4	Grooming	5
B5	Stereotypic behavior	5
B6	Vocalization	5
B7	General activity	5
B8	????	5
B9	????	5
BA	Adult/adult behavior	5
BG	Group behavior	5
BI	Adult/infant behavior	5
BS	Individual behavior	5
EG	Egg information	5
ID	Identification	5
M	Medical note	5
MD	Medical diagnosis	5
MF	Fecal check/worming	5
MH	Foot management	5
MI	Immobilization	5
MN	Necropsy results	5
MO	Medical observation	5
MP	Medical procedure	5
MT	Medical treatment	5
N	Note	5
NA	Acquisition note	5
NB	Birth note	5
NC	Collection data	5
ND	Physical/legal arrival	5
NE	Age estimate	5
NI	Identity description	5
NM	Missing/escaped	5
NN	Donor's name	5
NO	Disposition note	5
NP	Possible parents	5
NR	Carcass note	5
NU	Museum number	5
NX	Death note	5
O	Breeding management note	5
OA	Artificial insemination	5
OB	Breeding encounter	5
OE	Electroejaculation	5
OF	Fostering note	5
OG	Genetic information	5
OH	Handrearing note	5
OI	Incubation note	5
OM	Multiple clutching	5
ON	Neutering	5
OS	Breeding separation	5
P	Physical condition	5
PA	Antlers/horns	5
PS	Shed/moult	5
Q	Animal management note	5
QD	Diet	5
QE	Environment	5
QH	Human interaction	5
R	Reproductive behavior	5
RA	Pre–copulatory behavior	5
RC	Copulatory behavior	5
RG	Gestation behavior	5
RN	Neonatal behavior	5
RP	Parturition behavior	5
X1	Research observation	5
X2	Research observation	5
X3	Research observation	5
X4	Research observation	5
X5	Research observation	5
X6	Research observation	5
X7	Research observation	5
X8	Research observation	5
X9	Research observation	5